Administrative Assistant

Employer details: Canada Visa Express Inc.

Job details
Location: 2600 Skymark Avenue 5 Unit 103Mississauga, ON
L4W 5B2

Workplace information: On-site

Salary
25.00 hourly / 30 hours per Week

Terms of employment
Permanent employment
Full time
Day, Early Morning, Morning, Weekend
Starts as soon as possible

vacancies: 5 vacancies

Overview
Languages
English

Education
Secondary (high) school graduation certificate

Experience
1 year to less than 2 years

On-site
Work must be completed at the physical location. There is no option to work remotely.

Work setting
Consulting firm

Responsibilities

Tasks
-Assist with staff consultation and grievance procedures
-Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
-Coordinate the flow of information within the team
-Direct and control daily operations
-Evaluate daily operations
-Open and distribute mail and other materials
-Plan and control budget and expenditures
-Plan and organize daily operations
-Establish and implement policies and procedures
-Record and prepare minutes of meetings, seminars and conferences
-Determine and establish office procedures and routines
-Plan, develop and implement recruitment strategies
-Schedule and confirm appointments
-Manage contracts
-Manage training and development strategies
-Answer telephone and relay telephone calls and messages
-Answer electronic enquiries
-Compile data, statistics and other information
-Respond to employee questions and complaints
-Order office supplies and maintain inventory
-Organize staff consultation and grievance procedures
-Greet people and direct them to contacts or service areas
-Set up and maintain manual and computerized information filing systems
-Type and proofread correspondence, forms and other documents
-Perform data entry
-Provide customer service
-Work with the marketing department to understand and communicate marketing messages to the field
-Maintain and manage digital database
-Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury

Experience and specialization
-Computer and technology knowledge
-Google Docs
-MS Excel
-MS PowerPoint
-MS Windows
-MS Word
-MS Access
-MS Office
-Quick Books
-Simply Accounting
-Adobe Acrobat Reader
-Technical terminology
-Legal

Additional information
Security and safety
Criminal record check

Transportation/travel information
Own vehicle
Public transportation is available

Work conditions and physical capabilities
-Ability to work independently
-Fast-paced environment
-Work under pressure
-Tight deadlines
-Attention to detail
-Repetitive tasks
-Large caseload
-Large workload
-Work with minimal supervision

Personal suitability
-Ability to multitask
-Excellent oral communication
-Excellent written communication
-Flexibility
-Judgement
-Organized
-Team player
-Accurate
-Client focus
-Reliability
-Time management
-Adaptability
-Accountability
-Dependability
-Due diligence
-Quick learner

Who can apply to this job?
The employer accepts applications from:

Canadian citizens and permanent or temporary residents of Canada.
Other candidates with or without a valid Canadian work permit.

How to apply
By email
[email protected]

Required languages: English

Education level: Secondary (high) school graduation certificate

Required skills: 1 year to less than 2 years

Closest intersection: Mississauga, ON L4W 5B2