JOB DUTIES

• Provide administrative assistance to the hotel management team, including scheduling meetings, preparing reports, and maintaining records.
• Handle correspondence, including emails, phone calls, and written communication, ensuring timely responses to inquiries from guests, suppliers, and internal departments.
• Maintain and update hotel databases, files, and documentation, ensuring accuracy and confidentiality.
• Assist with guest inquiries and special requests, providing administrative support to the front desk and concierge teams.
• Coordinate guest services, group bookings, and corporate reservations, ensuring seamless communication between departments.
• Manage office supplies inventory, order necessary materials, and liaise with vendors to ensure timely delivery of essential supplies.
• Process invoices, track expenses, and assist with financial reporting related to hotel administration.
• Assist in organizing hotel events, conferences, and meetings by preparing agendas, sending invitations, and coordinating logistics.
• Act as a communication bridge between different departments, ensuring smooth coordination of administrative processes.

QUALIFICATION

• Secondary School Diploma or above
• Proven clerical experience
• Proficiency in MS Office
• Strong time-management skills and multitasking ability

Working Hours: 30-40Hrs/W
Wage: $25-27/Hr

Required languages: English

Education level: Secondary School Diploma or above

Required skills: Proficiency in MS Office

Closest intersection: 4850 Beaver Creek Rd, Port Alberni, BC, V9Y 7C8